OFFICE & PEOPLE MANAGER (M/F/X)
___ Office in the heart of Ghent
___ Full-time or part-time (80%)
WHO WE ARE
IT’S YES is a creative & production studio that creates high-end spaces for brands, culture, hospitality and live productions. Behind every project is a studio that runs smoothly because its operations, finances and people are supported with intention. That’s where you come in.
WHAT YOU DO
We’re looking for an Office & People Manager who combines accuracy with a calm, organised way of working. You keep our administration tight, our communication clear, our office in tip-top shape and our team happy.
You’re the point of contact for our payroll provider and suppliers and the steady support for our management and team.
YOUR RESPONSIBILITIES
Office & Operations
You make sure the office stays practical, organised and efficient:
___ Keep planning, internal processes and workflows structured
___ Coordinate travel bookings for team and freelancers
___ Manage suppliers, office contracts and general operational follow-up
___ Ensure the office is equipped and ready for daily use
___ Spot process improvements that save time or prevent errors
___ Knowledge of Notion and Airtable is a big plus
People & HR
You support the rhythm of a growing team:
___ Handle onboarding and basic HR follow-up
___ Track holidays, absences and overtime through our HR tool Officient
___ Support payroll preparation and communication with our payroll provider
___ Organise internal moments and team activities
Finance & Administration
You help coordinate our financial flow from start to finish:
__ Process incoming and outgoing invoices
__ Follow up purchase orders and project-related administration
__ Keep contracts, documentation and compliance up-to-date
WHO YOU ARE
__ 5 years experience in office management and/or HR
__ You're structured, precise and communicative
— You’re the kind of person who spots mistakes before they become problems
__ You work well in a dynamic environment with changing priorities
__ Excellent interpersonal and communication skills. You’re truly people & team-minded, you like being everyone’s go-to person
__ You thrive on creating impact for others
__ Dutch is your main language; English is no barrier
__ You’re reliable, flexible and naturally solution-oriented
WHAT YOU’LL FIND HERE
___ A permanent full-time or 80% position in our Ghent office
___ A competitive salary aligned with your experience
___ All tools provided + additional benefits
___ An ambitious multidisciplinary studio with design, engineering and production under one roof
___ A skilled team that values clarity, craft and trust
___ A key role with responsibility, ownership and room to grow
HOW WE HIRE
We care about what you bring, not whether your CV matches every line. If this role feels like your next step, we’d love to have a conversation.
Ready to join?
Send us your resume and motivation via hello@itsyes.be.